Tag Archives: office 365

Microsoft Office 2016 Gets Collaborative with Co-Authoring

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Microsoft Office 2016 was released to PC consumers on September 22nd, and it will be available for Higher Education volume licensing customers this month.  The Mac version has been available since the summer.  Those customers with Office 365 E3 Pro Plus software installed on 1-5 computers at home will be upgraded to the latest software in February 2016.

The key marketing point in the latest Office suite is real-time co-authoring of documents.  Watch the two-minute video below to learn how to collaborate more effectively in real-time from your desktop and online versions of Microsoft Office 2016.

 

SharePoint Arrives to UB via Team Sites

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The University of Baltimore’s Office of Technology Services recently released Team Sites, an online document library and collaboration tool that, like UB’s email, is part of the Office 365 suite of tools. Organize, author, share ideas and documents with this tool based on Microsoft’s SharePoint collaborative functions.

Team Sites will enhance work that had previously been done via shared storage on mapped drives or by using a project site in Sakai Learning Management System (both of which will still be available). In Team Sites, individual faculty, staff, or students can be added as Site Administrators, empowering them to manage the granular permissions that drive the Team Sites experience. Links to Team Sites tools like document libraries can be made available in Sakai, leveraging the integrations of both systems.

Some of the great new features of the Team Sites tool are highlighted below.

Team Sites information, FAQ, and policy can be found here.

Document Check-out
Files stored in a Team Site library can be checked out to allow you to complete your edits. Once the file is checked back in, other users may view the latest changes or check it out to make their own.

https://support.office.com/en-us/article/Check-out-check-in-or-discard-changes-to-files-in-a-library-7E2C12A9-A874-4393-9511-1378A700F6DE

Real-Time Document Co-authoring
Multiple users can edit Microsoft Word, Excel, and PowerPoint documents simultaneously using the online versions of those tools in Office 365. These documents can be saved with version control in Team Sites.
https://blogs.office.com/2013/11/06/collaboration-just-got-easier-real-time-co-authoring-now-available-in-office-web-apps/

Document Versioning
Document versioning can be enabled to track both major and minor versions to a file. This includes author auditing and dates, and files can be reverted to a previous version at any time.

https://support.office.com/en-in/article/How-does-versioning-work-in-a-list-or-library-0f6cd105-974f-44a4-aadb-43ac5bdfd247

Document Workflow
Document approval and signature workflows can be added to Team Site libraries. One-to-many users can approve both serial and parallel workflow items, augmenting current pen-and-paper business processes. Workflows can be used to seek director approval for policy changes. Professors could institute workflows for reviewing first edits of an assignment.

http://blogs.technet.com/b/lystavlen/archive/2012/06/16/workflows-in-sharepoint-online.aspx